Article I: Name

The name of the organization shall be "Tesoro Lacrosse Booster Club" (TLBC).

Article II: Purpose

Section 1. The purpose of this organization is to promote the sport of lacrosse at Tesoro High School (Tesoro), to elevate the level of play within our community and to implement fund raising activities to help defray the cost of participation in this activity and augment funds required for the existence of this program.

Section 2. No player shall be excluded from participation due to lack of financial resources. The

TLBC shall provide fundraising opportunities as well as scholarships on an as-needed basis in compliance with all Capistrano Unified School District (CUSD) regulations and policies.

Section 3. The focus of this organization is to support the Tesoro lacrosse teams and to work cooperatively with the school for the benefit of the student athletes. This organization shall also work to assist players in their pursuit of higher education.

Section 4. This organization shall raise funds for the support of the Tesoro lacrosse teams.

Section 5. This organization shall support the policies of the CUSD.

Article III: Policies

Section 1. This organization shall be non-profit, non-sectarian and non-partisan.

Section 2. This organization shall be philanthropic in nature.

Section 3. This organization shall promote the interest of the students participating in the sport of lacrosse at Tesoro.

Article IV: Membership and Dues

Section 1. Membership and voting privileges in this organization shall be granted to parents and guardians of all lacrosse players on the Tesoro lacrosse teams, upon payment of membership dues and player's fees. Alumni and any other interested people may become a member upon payment of membership dues.

Section 2. Honorary membership, without voting privileges, may be granted by the Executive

Board with a majority vote.

Section 3. Membership dues for TLBC will be $35.00 per player per year, July 1 st to June 30 th , and are to be included in players' registration fees.

Section 4. Membership dues must be paid before a parent or guardian is eligible to vote or hold office.

Section 5. Membership dues can be changed by a majority vote of the Executive Board.

Article V: Executive Board and Elections

Section 1. The Executive Board of this organization, all members in good standing, shall include the elected officers (President, Vice President, Secretary, Treasurer, Communications Coordinator and Fundraising Coordinator) and appointed and approved committee chairmen/women as defined in the Standing Rules below.

Section 2. The Term of office for all members of the Executive Board shall be one year.

Section 3. No member shall hold any one position for more than two consecutive years.

Section 4. The Vice President's student playing on a Tesoro lacrosse team must be the opposite gender of the President's student playing on a Tesoro lacrosse team. In addition, at least one third of the elected officers must have a student playing on a Tesoro girls' lacrosse team and at least one third must have a student playing on a Tesoro boys' lacrosse team. The total Executive Board must be represented with at least one third Tesoro girls' lacrosse team parents and at least one third Tesoro boys' lacrosse team parents. If there are not enough members with players of a specific gender to meet the requirements outlined in Section 4, the Nominating Committee will present a nominee(s) they feel is/are qualified for an elected position. In the instance that the requirements of Section 4 cannot be fulfilled, a communication to the entire membership will be sent stating the shortfall and requesting volunteers that meet the gender criteria to consider nomination. Subsequently, if no qualified individual agrees to be nominated, the membership may elect the person nominated by the committee.

Section 5. A Nominating Committee shall be formed in April to evaluate and nominate for election officers for the incoming Executive Board. Only those members who are eligible, who have signified their consent, and who agree to the duties and responsibilities as defined in these bylaws shall be nominated for office.

Section 6. The Nominating Committee shall consist of 4 members, including 2 members of the Executive Board and 2 general members.

Section 7. Executive Board officers shall be voted upon at an E lection Meeting in May/June . In addition to the slate of officers presented by the Nominating Committee the President shall call for nominations from the Election Meeting floor.

Section 8. Newly elected officers assume their duties immediately following their election. All outgoing officers shall assist in the transition of duties by preparing and presenting a timely end of the year report to their successors.

Section 9. Any officer vacancy due to no individual being elected and/or resignation shall be filled through an appointment by the President followed by an approval by the Executive Board.

Article VI: Duties of the Executive Board

Section 1. It shall be the duty of the President to preside at all meetings of the organization. The President shall be an ex-officio member of all committees except the Nominating Committee.

Upon election, the President shall appoint the chair people of the standing committees as defined in the Standing Rules below. The President shall attend all Tesoro High School meetings that are required of booster organization leaders. He/she shall work with the high school coaches and TLBC Treasurer and Vice President (as Tesoro High School liaison) to develop appropriate fees and budgets, as well as to assist the coaches as needed. He/she shall oversee the activities of the committee chair people under him/her.

Section 2. The Vice President shall serve as the operations coordinator. He/she shall be the primary liaison to Tesoro. He/she will work with the Tesoro Athletic Director and coaches to coordinate field allocations and facility requests, team transportation, referee assignments, field preparation/set-up, field equipment, game announcers, tournament scheduling and any other duties related to Tesoro, game operations and/or coaches as needs.

Section 3. The Secretary shall keep and record the minutes of all meetings of the organization, shall notify all members of meeting dates, and shall perform such other duties as the office may require. Minutes shall be prepared and available to TLBC members and coaches. The Secretary will send a copy of the minutes to the membership via e-mail if requested and will forward other communication to the membership as requested by members of the Executive Board.

Section 4. The Treasurer shall work with the coaches, the President, the Vice President and Registration Coordinator to determine appropriate registration fees, develop a budget for the TLBC and maintain such budget accurately. The proposed budget for the year shall be presented by the Treasurer for approval by the Executive Board at the first Executive Board Meeting of the new fiscal year. The Treasurer shall submit budget revisions and fund reimbursement recommendations to the general membership for final approval. The Treasurer shall provide a report on the year to date budget as well as a list of bills paid at every TLBC meeting. The Treasurer shall be responsible for collecting and managing all monies related to the TLBC. Such funds shall be deposited with the CUSD Foundation . Authorized signatures for disbursements of funds from the CUSD Foundation shall be those of the President and the Treasurer. The Treasurer shall be responsible for keeping in balance all funds held with the CUSD Foundation, assuring that all pertinent tax information is provided to the CUSD Foundation and that taxes are filed with the IRS as required through the Foundation according to their requirements.

Section 5. Communications Coordinator is responsible for leading a committee that has the objective of promoting the Tesoro lacrosse teams to the entire student body as well as to the community. He/she is to work closely with each committee chair and officer to create a communication and publicity plan for each area and consolidate those plans in a master TLBC communication/publicity plan. He/she shall work with this committee to create flyers, banners, newsletters and other materials necessary to promote the needs and goals of the lacrosse teams (i.e. recruiting, tournament support, sponsorships, etc.) and to lead TLBC's publicity efforts.

Section 6. Fundraising Coordinator is responsible for leading a committee to develop a fundraising plan for the year to be approved by the Executive Board then presented to the general membership for final approval. He/she shall lead the committee to plan, organize and execute all TLBC fundraising programs. He/she shall also be responsible for merchandise sales. This includes presenting ideas, acquiring bids and ordering, as well as coordinating, marketing and selling TLBC merchandise. An accounting of all profits and expenses shall be presented to the Treasurer following the completion of any transaction. The Fundraising Coordinator shall is to work with the Treasurer, Communications Coordinator and Secretary to ensure full organizational support and participation.

Article VII: Standing Committees

Section 1. The standing committee chair people include:

Communication Coordinator – Officer of the Executive Board

Fundraising Coordinator – Officer of Executive Board

Camp Coordinator – Board Member

Registration/Activities Coordinator – Board Member

Outreach Coordinator – Board Member

Equipment Coordinator – Board Member

Game Coordinator – Board Member

Tournament Coordinator – Board Member

Auditor – Ex Officio Member

Webmaster – Ex Officio Member

Section 2. All committee chair people shall work with the President, Vice President and Treasurer to develop program budgets and procedures for their events/activities. All committee chairs shall submit a committee report at the end of every event/activity to the Vice President to be shared with the Executive Board with a summary presented to the membership at the next meeting.

Section 3. Each standing committee shall submit their plans, budget and procedures to the Executive Board for final approval.

Section 4. Committee reports and budgets from all committees shall be turned over to their successors at the Joint Executive Board Meeting.

Section 5. The responsibilities of each committee chairperson shall be included in the Standing Rules at the end of these by-laws.

Section 6. Revisions to this list can be made upon the majority approval of the Executive Board.

Section 7. The Head Coaches of the boys and girls teams shall be Ex Officio members of the TLBC Executive Board and shall be invited to attend the Executive Board Meetings.

Article VIII Meetings

Section 1. General Membership meetings may be held as frequently as monthly. A minimum of four scheduled general meetings shall be held annually (one in the fall prior to the season, one immediately prior to the start of the season, one during the season and one shortly after the conclusion of the season and playoffs).

Section 2. Executive Board Meetings may be held as frequently as monthly based on the need to conduct the business of the TLBC. One annual Joint Executive Board Meeting (consisting of both outgoing and incoming members) shall be held (between June and September) following the election of a new Executive Board.

Section 3. Simple majority vote of the Executive Board, or 10 or more members of the general Membership, may call additional General Membership meetings of the organization.

Section 4. All meetings shall include a review of the minutes from the previous meeting, presentation of a current financial report, reports from all active committees, and old and new business.

Section 5. All General Membership meetings of the organization shall be open to interested members of the community and an opportunity shall be provided for individuals to address the organization.

Article IX: Quorums and Representation

Section 1. A quorum must be present in order to transact any business. A majority vote of the quorum shall be required for approval of any motion except as otherwise provided for in the bylaws.

Section 2. A quorum at Executive Board Meetings shall consist of 50% plus 1 of the voting members of the Executive Board.

Section 3. A quorum at General Membership meetings shall consist of the number of members present plus 50% of the Executive Board. In the absence of a quorum of the Executive Board, 30% of the general membership shall constitute a quorum.

Section 4. Each parent or guardian with a paid family membership is entitled to one vote when personally in attendance at TLBC membership meetings.

Article X: Budgets

Section 1. The Treasurer and Vice President shall prepare the TLBC annual budget with input from all the committee chair people.

Section 2. The Vice President will review budgets with each committee chair then consolidate and present them to the Treasurer to be included in the general TLBC budget.

Section 3. The proposed budgets for the year shall be submitted by the Treasurer for approval by the Executive Board at the first Executive Board meeting of the fiscal year. Budgets will be presented for review by the general membership at the first General Membership meeting of the fiscal year.

Section 4. The Treasurer shall submit budget revisions and fund reimbursement recommendations to the Executive Board for final approval.

Section 5. Expenditures cannot exceed approved budgeted amounts without the approval of a majority of the Executive Board.

Section 6. Coaches' stipends will be determined in accordance with the CUSD coaches' compensation criteria. CUSD will pay a core group of coaches and any additional coaches that the Head Coaches and TLBC deem appropriate will be funded by TLBC at the same rate of compensation as defined by CUSD for those roles.

Article XI: Audit and Fiscal Year

Section 1. The fiscal year shall be July 1 st through June 30 th of the following year.

Section 2. Any monies remaining at the end of the fiscal year shall be rolled over to defray the subsequent year's expenses. No refunds will be given.

Section 3. Unused funds within the budget cannot be applied to other budget items without the approval of the Executive Board.

Section 4. The President shall be authorized to approve expenditures of up to three hundred dollars ($300.00) before requiring approval by the majority of the Executive Board.

Section 5. An annual audit of the TLBC books will be performed jointly by the Auditor and Treasurer at the end of the fiscal year and at any other time if requested by a 2/3 vote of the Executive Board.

Section 6. The results of the audit(s) shall be presented to the Executive Board at the immediately following meeting and to the general membership at the next General Membership meeting.

Article XIII: Amendments

Section 1. These bylaws may be amended at any general meeting with a two-thirds (2/3) vote of

those members present and voting, provided there is a quorum.

Approved on this date, ____________________ by:

President_____________________ Secretary: ______________________

Tesoro Lacrosse Booster Club Standing Rules

1. The structure of the Executive Board of the TLBC shall be as follows:

President – Officer

Vice President – Officer

Secretary – Officer

Treasurer – Officer

Fundraising Coordinator – Officer

Communications Coordinator – Officer

Camp Coordinator – Voting Board Member

Outreach Coordinator – Voting Board Member

Registration/Activities Coordinator – Voting Board Member

Equipment Coordinator – Voting Board Member

Game Coordinator – Voting Board Member

Tournament Coordinator – Voting Board Member

Auditor – Ex Officio (Non Voting) Member

Webmaster – Ex Officio (Non Voting) Member

Boys' Head Coach – Ex Officio (Non Voting) Member

Girls' Head Coach – Ex Officio (Non Voting) Member

2. The job descriptions of all officers of the Executive Board are included in the bylaws above.

3. One person is permitted to hold multiple Coordinator positions (other than Fundraising and Communications) if and only if there are no other members willing to hold this/these positions. If one person does hold more than one Coordinator position, he/she will still have only one vote for Executive Board and General Membership voting.

4. The job descriptions of the additional committee chairs are as follows:

Auditor: The Auditor is responsible for completing audit(s) of the TLBC financial records to ensure accurate accounting and reporting as required by law, the CUSD Foundation and Tesoro High School . Audits will be done at the end of every fiscal year as well as when called for in accordance with the TLBC bylaws above.

Webmaster: The responsibilities of the Webmaster are to establish the content for the TLBC web site, keep content and announcements up to date for all the teams and ensure the site is properly linked to the TesoroAthletics.com site.

Equipment Coordinator : The responsibilities of the Equipment Coordinator are to work with the Athletic Director, coaches, Vice President and Treasurer to determine the team's needs, and to order, receive, inventory, store and distribute equipment and uniforms.

Game Coordinator : The responsibilities of the Game Coordinator are to work with the Athletic Director, Tesoro Activities Coordinator, coaches and Fundraising Coordinator to ensure logistics for home games are properly executed. In addition, the Game Coordinator's committee shall run snack bar and spirit wear sales at each game, as appropriate and permitted. He/she shall provide an accounting and inventory from both the beginning and end of each game to the Treasurer.

Tournament Coordinator : The responsibilities of the Tournament Coordinator are to work with the Athletic Director and coaches to coordinate hosting and/or participating in tournaments, including all logistics not handled by Tesoro High School . He/she is also responsible for collecting permission slips, medical releases, team rosters, player code of conduct forms, and any other forms as required by Tesoro High School and CUSD. The Tournament Coordinator should also provide tournament information via email and fliers to the Secretary to transmit to parents and players as needed.

Camp Coordinator : The responsibilities of the Camp Coordinator are to work with the coaches and Executive Board to coordinate hosting lacrosse camps, including all logistics, agenda, site selection, promotion, on site coordination, registration and payments. He/she is also responsible for collecting permission slips, medical releases, etc. as needed. The Camp Coordinator shall also provide camp information to the Secretary to transmit via email and flyers to the parents, players, and community as needed.

Outreach Coordinator : The responsibilities of the Outreach Coordinator are to work with the Vice President (as the liaison to Tesoro), the Tesoro Activities Coordinator, the Communications Coordinator and the Camp Coordinator to create programs and communications to ensure all Tesoro incoming and returning students, as well as the area middle school and youth lacrosse players and parents, are fully aware of Tesoro's boys' and girls' lacrosse teams.

Registration/Activities Coordinator : The responsibilities of the Registration/Activities Coordinator are to work with the Vice President (as the liaison to Tesoro), the Tesoro Athletic Director, the President and the Treasurer to coordinate the logistics of lacrosse Registration for all Tesoro lacrosse players. This includes ensuring all players have the required forms completed, required physicals completed and checks fill out according to the instructions from Tesoro. He/she is to work with the Communications Coordinator to keep the entire membership aware of requirements, costs and procedures.

5. All committee chairs shall prepare a timely end of the year report and giving a copy to their successor, the President, the Vice President and the Secretary.

6. These Standing Rules may be amended by a two-thirds (2/3) vote of the TLBC Executive

Board.